Registration & Event Policies

Substituting Registration Names
Substitutions (i.e., replacing one individual with another individual for the same event) will be granted. Please provide written notice to [email protected] of the change at least three (3) days prior to the event.

Special Needs/Accommodations
Although WYAP strives to make all events accessible to all participants, including individuals with a disability or special need, where reasonably possible, not all special needs may be accommodated at all events. If you desire special services because of a disability or special need, please indicate the special service(s) at the time of your registration and no later than TWO WEEKS IN ADVANCE of the day of the event. If WYAP is unable to provide the special service(s) you requested and you do not attend the event for this reason only, WYAP will refund your registration fee.

Special Meals
Special Meal requests (including allergies) should be submitted at the time of your registration and no later than FIVE DAYS IN ADVANCE of the day of the event.  Requests received after this time may not be accommodated.

Cancellations
All cancellation requests must be made in writing to [email protected]. Any cancellation request received fewer than ten (10) business days prior to the event (or after the event date has passed) due to an extenuating circumstance will be reviewed by WYAP Executive Committee for approval.

11+ Business Day Notification – 100% Refund
10 Business Day Notification – 85% Refund
Nine (9) or fewer Days Notification – 0% Refund

No-Shows
There are no refunds for paid attendees who do not attend the WYAP event they were registered to attend. No credits for future events will be extended.

COVID
All event attendees experiencing symptoms will not be allowed access to the event and asked to leave. Individuals asked to depart will be refunded their registration fee minus a $60 administration fee to cover hard costs associated with their planned attendance. If a spouse/partner also has to leave, their registration fee minus a $60 administration fee will be issued.

Refunds
Any refund requests must be received in writing to [email protected] within 30 days of the event for which the refund is requested. Any request received after this timeline will not be approved. Any special circumstance refund request must include supporting material documenting the circumstances necessitating the request (e.g., a note from a physician for an illness, test result, etc.).